Table Functions

A table is a group of rows and columns that display records. There are several functions to using a table that will enable you to search, edit, and view records. Utilizing your Help Manual, let’s practice in the Sandbox.

For technical issues with KYGFIS, contact Jessica Wayne at jessica.wayne@ky.gov.

E-Mail

Let’s Give it a Try!

1.) Open and log into the Sandbox using the button below. Check the URL to ensure that you are accessing the Sandbox.

NOTE: It is very important to ensure that you are using the sandbox and not the live KYGFIS system.

Click Here

2.) Search for an individual under guardianship by Last Name, First Name (e.g., Doe, Jane). Use a name provided to you by your supervisor.

In the Sandbox, take a look at the following items.

General

Functions that affect the entire table are located at the top of the table.
Functions that affect individual records are located at the bottom of the table.

Check box

Check boxes allow you to perform functions for a single record. Access to check boxes is based on user privileges and you may not always have access to check boxes.

Edit This Record

Allows you to edit the selected record, if possible.

Record Count

Record counts are located at the top and bottom of each table. Rows are displayed 15 at a time and you can navigate through the records using the links next to the record count. It is typically easier and faster to use the search function to locate a record.

Inserting a Record

Click the “Insert” button to access a blank record to type data.

Deleting a Record

After clicking a check box, click “Delete” to delete the record. Only specific user levels have the ability to delete.

Selecting a Record

Click any data in a table to select a particular record.