New individuals under guardianship and changes to current individuals will need to be completed in KYGFIS periodically. This section will review 6 steps to inserting and updating information.
Before inserting any new individual into the system make sure to do a search each time to ensure that there is no accidental duplication.
For technical issues with KYGFIS, contact Jessica Wayne at jessica.wayne@ky.gov.
Events are any case notes or significant incidents associated with an individual under guardianship and can include visits, phone calls, or inventories. Files can also be attached to any event.
Once an event is saved, it can be modified by the user for 24 hours
For technical issues with KYGFIS, contact Jessica Wayne at jessica.wayne@ky.gov.
Contacts for individuals under guardianship will need to be inserted into KYGFIS. Let’s practice in the Sandbox.
For technical issues with KYGFIS, contact Jessica Wayne at jessica.wayne@ky.gov.
1.) Open and log into the Sandbox using the button below. Check the URL to ensure that you are accessing the Sandbox.
2.) Search for the individual under guardianship by Last Name, First Name (Doe, Jane). Use a name provided to you by your supervisor.
3.) In the left hand navigation panel choose the link “Contacts”.
4.) Click the “Insert” button.
5.) Complete the fields with all information known about the contact that you are entering.
6.) Click “Save”.
7.) Repeat the steps to insert multiple contacts
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Welcome to the Kentucky Guardianship Fiduciary Information System (KYGFIS) training. In this training, we will review some of the common functions of using KYGFIS to record information, update individuals’ information, and run reports.
This training course is designed to provide an overview of the basics of how to use KYGFIS.
| Learning Goal #1 Understand the functions of KYGFIS that will be used by Guardianship staff. |
This course is part of a series of trainings required for all new employees. All new hires are required to satisfactorily complete trainings before being assigned cases.
All courses must be completed in order and in a timely manner.
Click the icons below to download a copy of each KYGFIS User Guide to your desktop for future reference. User Guides will also be referenced periodically in the course.
Help Manual and Guides are also under the “Help” tab in the live (not the Sandbox) system.
Throughout this course, you will have the opportunity to practice in the KYGFIS Sandbox. This will allow you to enter, edit, and view the functions of the system.
Each time you practice, double check the URL to ensure you are in fact in the Sandbox and not accessing the live KYGFIS system.
Click the button below to open and bookmark the Sandbox.
In this section, we will discuss how to log on, how to change your password, about tool kit navigation, and about terminology.
For technical issues with KYGFIS, contact Jessica Wayne at jessica.wayne@ky.gov.
If you are going to take payments on your course platform, it’s important that your users credit card information can’t be stolen. Always use web addresses that start with https:// when accepting payments on a website.
Security Certificates used to be something you paid extra for, now they tend to be included in most web hosting plans. Make sure https is included with your plan!
Add “Comes with Webhost” or list a separate SSL Provider and cost on your budgeting sheet next to SSL.
Time to Flip the script on discussions. Post your video comment on flip. Do you plan to use it in your courses?
You have reached the final quiz. You must pass the quiz with a minimum of 80% to successfully complete the course and earn a completion certificate. You may take the quiz multiple times.
Carla: “Let’s learn about the Council by familiarizing ourselves with some key characteristics.”
There are no other organizations like the DD Councils. They are unique in the way they are funded and operated. Some features include:
“That last part stands out to me. As a person with most of the control over my own life, I know that people with developmental disabilities may not have control over their lives. That is why the DD councils are so important.”
In this lesson, you will learn how DD Councils were created to remove barriers and increase opportunities for persons with developmental disabilities.
Carla: “First, we’ll learn about the Developmental Disabilities Act, and how the councils were created, as well as the federal partners supporting the act. Select the first topic below to begin.”
Welcome! This course provides Council members with an overview of the DD Council program.
This course will focus on the following:
IMPORTANT INFORMATION
The information in this course is for members, staff, and people supporting a Council on Developmental Disabilities. If you need assistance or have questions about the course, please contact HDI Learning by clicking on the “Contact Us” button located below or using the link located at the bottom of each page.
Note: Audio is presented throughout the course. To adjust the playback speed, use the 3-dot menu located in the audio bar.
“Hi, I’m Carla. I’m considering becoming a DD Council member. I’ll be working through this course with you to review some basic information about the DD Council. Select “Mark Complete” to begin.”
Note: The audio playback speed can be adjusted using the
Socially Significant outcomes are possible when you use effective practice, effective implementation, and enabling context.
Please watch the video below (closed captioning and permission to us, and Usuable Interventions)
Dawn working on video
If anything is certain, it is that change is certain. Change should be a friend. It should happen by plan, not by accident.”
Reflections on Quality
You have completed the content for ECE 207: ECERS-3 Concepts: Training for Preschool Teachers!!! Before leaving, indicate if you want completion credit on your ECE-TRIS record. After completing the survey, you will be able to access your certificate of completion.
At the beginning of the training, you were asked to note any questions that you had. Were all those questions answered? Did you come up with additional questions you would like answered?
Take a moment to write down any remaining questions you have. Reach out to the Quality Coach for your region to get the answers.
Not sure who your Quality Coach is? Visit the Child Care Aware Coaches page to locate the Quality Coach for the county your program is located in.
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Children should have diverse, developmentally appropriate materials accessible that are organized for children’s independent use. Also considered is the amount of time children have access to materials.
Thinking about your classroom:
The Language and Literacy category focuses on ways teachers support language growth, literacy development, and reasoning skills.
Watch this video on Language for Learning. While you are watching the video jot down notes in your course handout and consider the following questions.
The video below should start at about 13:20; you must continue watching the video until the end to get credit for this lesson. You do not need to watch any related videos that pop up at the end.
What are some ways you currently promote language and literacy in the classroom?
