Formal Conversations
Formal conversations with families follow a more set or specific plan. There is typically a specific reason behind the conversation – something you want to share. Some formal conversations are verbal, others are through written communication.
Family Conference
A family conference is an opportunity to chat with families about their child, their development, strengths, goals, or any concerns you or they might have. Conferences involve planning and requires attention before, during, and after the conference.
Before the Conference
Make sure that the space for the conferences should occur in a space that allows for privacy. Families are more apprehensive to share information if they feel a lack of privacy.
Ensure that the timing of the conference is such that it is uninterrupted. While emergencies cannot be prevented, make sure that teachers or parents won’t have to leave in the middle or that there is a transition that might interrupt the conference.
Gather all documents and materials you plan to share with families. Make sure to have copies ready of anything you are giving to families.
Write out goals and a plan for the conference. Think about what you want to make sure you discuss, any information you need to get from the families, and any resources or information you want to share with families. You may find it helpful to have an agenda or a form that you can fill out during the conference.
If there are concerns or issues pick two or three to discuss, any more and the families will become discouraged and the conference will not be productive.
If you know the interactions might be challenging or tense, it is important to realize that before you start and planning can help make sure the conference stays on track. Try not to assume that everything will be tough and that the parent will not be easy to talk to. If you come into the conference with a wall up it will affect your ability to communicate effectively with families.
Personally talk to the family or send a note to confirm the day, time, place, and purpose of the conference. Confirm who will be attending the conference. Encourage families to bring questions, issues, or concerns.